To effectively organize an event, everything must be in the right place: in addition to the management of the initiative, from reception to entertainment and promotion, the success of the event also depends a lot on the technical service for events , that is, on all the technical and furnishing supports that give the event its own visual and functional physiognomy.
But how do you choose the event service and what exactly does it include? Here is a practical and detailed guide!
What is meant by “Event Service”
Organizing an event requires the provision of a series of supports necessary for its success, but which are usually not part of the services included in the rental of the location.
Generally speaking, the event service includes exactly those types of supports such as: lighting systems, audio-video services, amplification and streaming services and possible insertion of furnishings.
First the event planning, then technical service
To consistently plan the rental and assistance of professionals in technical service for events, it is necessary to have a clear idea of how the appointment will be managed, the type of scenography that will be proposed, the support that the professionals involved need.
At the same time, it is a good idea to interface with the location managers and understand which services will be offered on site and for which, instead, it will be necessary to turn to external companies.
The ideal is to structure a point-by-point event schedule, noting all the services that are needed and crossing out those already included in the rental of the location, then mobilize to obtain the ones that are missing… but how?
The most requested technical services for events
Audio, video and lights are certainly the most requested services related to the organization of events; these are fundamental supports in almost any type of initiative: concerts, conferences, conventions, company dinners and corporate and professional training meetings.
Not only supplies related to the technical functioning of the event, but also furnishings and scenography: the location must be characterized and personalized in line with the vision of the promoting brand and with the setting through the choice, transport and installation of appropriate fittings, which are usually not provided by the tenant of the venue, unless the latter is a professional event organization agency.
Streaming services should not be overlooked, which allow the transmission of the event also via digital channels and which make its use accessible even remotely, making the meeting even more inclusive and attractive.
Event organization company or DIY?
Once the needs of the organizer and the client have been defined, it is necessary to take action and actively mobilize to procure the service for the event. Here there are basically two solutions:
Contact individually companies and professionals who provide the services for sought-after events, such as DHS Event Solution
Entrust the management of the service to an event organization agency
The second solution is certainly the most practical, although it may also seem more expensive as it will also be necessary to pay for the intermediation and management work offered by the agency, but in reality, upon closer analysis, it will be clear how this solution can also prove to be the most convenient. There are many reasons:
- saving time
- guarantee of quality and reliability
- possibility of managing every aspect in an organic way
- possibility of taking advantage of agreements and conventions stipulated between the agency and suppliers
In practice, the cost of the agency is absorbed by a series of management and organizational advantages, without forgetting that companies with experience in the sector are able to ensure a quality of service that would be difficult to obtain through personal initiative, especially if the organizing brand does not possess the appropriate skills.
Is it worth improvising?
I would say no, it is worth relying on DHS Event Solution, always attentive to innovations in the technological panorama, for the best scenic and visual solution for your events!
